Advising During the University Foundation Year:
The University organizes two events for the
benefit of freshmen students in the Foundation Year:
“Fall Orientation Week”: During this
program, the students are introduced to the different university services
including the Deanship of Students Affairs, Deanship of Admission and
registration, library services, medical services, extracurricular
activities…etc…The students are also informed about the process of
application and admission to the different university faculties at the end of
the Foundation year.
“Spring Orientation Week”: During this
program, the students are informed about the different university faculties.
Representatives from each faculty give presentations and answer the student
Advising in the Faculty of Engineering:
Advising: The Faculty of
Engineering organizes three annual events that provide general academic
advising and career guidance to Faculty students:
“Fall Engineering Gate”, in which the Faculty freshmen students are
welcomed to the Faculty of Engineering. Presentations are given on the nature
of study in the Faculty as well as advice on success factors.
“Spring Engineering Gate”, in which the Faculty freshmen students are
introduced to the different departments and programs in the Faculty. Students
receive first-hand information about the engineering disciplines and the
procedure of applying to the different engineering programs.
is organized to serve as a Career Fair which lasts for three days,
representatives from various companies and industrial organizations are
invited to the University to give presentations about their companies and
different career paths within their company. Job interviews are also held on
these days. Senior students also give presentations about their senior projects.
Advising through the Vice-Dean Office:
The staff at the AATU provides general advice to
students concerning registration, summer and coop training, as well as advice
for other student services. Moreover, the Student Counseling Unit provides
advice to students facing difficulties in their studies and/or personal life.
In particular, students on probation are given special attention and support.
Advising in the Academic Program:
Upon admission to the academic
Program, each student is assigned a faculty member as his Academic Advisor
for the whole period of study in the Program. Typically, each Academic
Advisor is responsible for 20 to 30 students in the program. During the preregistration period, the students meet their Academic Advisors
to discuss their plan for the upcoming term. The Advisor remains in close
contact with the student until he graduates, tracking the student performance
and giving guidance on how to correct any deficiencies. The advisor also
guides the student in preparing his curriculum plan and in selecting the
elective courses to fit his desired career path.
The advising and
monitoring process in the Academic Program ensures that each and every student follows
his curriculum plan. The advisor keeps and updates the student advising file
that contains documentation on both the curriculum plan and the current
transcript of the advisee. The advisor has access, through the Student
Information System (ODUS Plus) to the student transcript, current schedule as
well the list of courses offered. Although the pre-registration is carried
out online by the student, other registration operations such as
add-and-drop, course withdrawal, registration for electives, registration for
the summer/Coop training and course substitutions all require the approval of
the academic advisor. Course substitutions in particular require -after
certification by the course instructor that the new course is substantially
equivalent to the one in the curriculum plan- the approval of the academic advisor
and the department head.
Although the Student
Information System (ODUS Plus) ensures that the students follow the
curriculum plan of the Program, and forces them to take courses in the proper
order and comply with all the prerequisites, the role of the academic advisor
is essential in monitoring the progress of the students. This is especially
critical for students placed on probation by the Deanship of Admission and
Registration. A student is put on probation whenever his cumulative grade
point average (GPA) falls below 2.75, or he has spent 15 semesters in the
Faculty of Engineering without graduating. The academic advisor is
responsible for helping the student overcome such critical situations.
Academic advisors also
help the students in selecting their capstone design senior projects and
Summer or Coop Training, and provide career guidance to graduating students.